Before traveling internationally, participants must obtain a travel signature on their DS-2019 form by a Responsible Officer at Cultural Vistas. See the Social Security website for information about applying for a Social Security card. The maximum time allowed on the J‐1 Intern Visa is 12 months. Issues with DS-2019 form: Call Cultural Vistas on their emergency line at 1-516-210-8591 (1-212-497-3500 during business hours, or see the Cultural Vistas contact page for more options) to explain the situation. Information about forms used to file tax returns for state income taxes can be found after January 1 at local public libraries or from the state’s tax website. Pariser Platz 6 Yes. All hospitality, tourism, and agricultural programs are limited to 12 months. Once you have moved into long-term housing, notify us of your new address and we will update this information in SEVIS. Common law marriages are not recognized and are not eligible for J‐2 Dependent Visas. 10117 Berlin This is a legal document, which is issued by Cultural Vistas as a designated sponsor of the J‐1 Visa under the authority of the U.S. Department of State. Cultural Vistas is registered as a 501(c)(3) nonprofit organization. About Cultural Vistas 2. The multifaceted J-1 Exchange Visitor Program, managed by the State Department, enables foreign nationals to come to the United States to teach, study, conduct research, demonstrate special skills or receive on the job training for periods ranging from a few weeks to several years. Cultural Vistas also issues a receipt of payment for the mandatory federal SEVIS fee. If a participant has entered the United States for a six‐month training program, and he or she and the host employer find it would be valuable for him or her to continue the training program for another 12 months, Cultural Vistas can process an extension to the program. Remember that the J‐1 Visa is only valid for the United States. A positive result will most likely lead to your dismissal from the company and termination of your visa status. Cultural Vistas will issue three important documents. Emergency Hotline. The I‐94 record of the participant and the I‐94 record of the family member applying for work permission should be submitted with the I‐765 form. The Certificate of Eligibility is null and void if the exchange visitor does not obtain a J‐1 Visa from a U.S. Embassy or Consulate for entry to the United States. You should memorize your Social Security Number and keep your card at home in a safe place (not in your wallet). Responsibilities and the Training/Internship Placement Plan. During your travel to the United States, you will receive Form I-94 (only if crossing via land) and Form 6059B. If the Department of Homeland Security (DHS) has been slow to update its records, the customer service agent may not be able to confirm the information. The Cultural Vistas health insurance policy does not cover pregnancy. All children born to participants in a Cultural Vistas J‐1 program must be covered by a valid health insurance policy within 30 days of the birth of the child. Once you receive your number, be sure that the Social Security Card reads “Valid for Work with DHS (or INS) Authorization”. The J-1 Visa is a non-immigrant visa which means that participants are supposed to leave the United States at the end of the program. At your port of entry, you will need to present the following documents to a U.S. inspection agent: Canadian citizens only: You will receive your J-1 Visa status at your port of entry. Learn how our work empowers people to drive positive change in themselves, organizations, and society in our interactive annual report. If you lost the DS-2019 form, Cultural Vistas can mail you a new one for a small processing fee. If participants are in an accident or need medical attention unexpectedly, they will need to show proof of coverage under a health insurance policy. You must have either a degree or professional certificate from a post‐secondary ministerially recognized academic institution outside the United States and at least one year of prior related work experience in your occupational field outside the United States OR have five years of work experience outside the United States in your occupational field. The J-1 Visa 4. What if a participant was issued a … If you feel that your employer is not following the training plan, ask to speak with your supervisor and find out how you both can best benefit from a renewed plan of action. Please note that Cultural Vistas’ staff members are not tax experts and that tax advice will not be given to exchange visitors or host employers. This will involve mailing your DS- 2019 and your travel itinerary to Cultural Vistas’ office, along with a $30 fee for travel validation. It usually takes three to six weeks for you to receive your Social Security Number; however, this receipt can be used immediately by your host company to enter you in payroll. The participant is the individual who is coming to the U.S. on an Exchange Visitor Program and the host organization is the company that will be providing training to the foreign participant. Children born in the United States are considered to be citizens of the United States. By SunJeong Lee, Client Relations Officer, Cultural Vistas. No. Paul Champaloux Senior Director, Exchange Visitor and Grants Programs and Global Programs for Young Professionals at Cultural Vistas Washington D.C. Metro Area 500+ connections Having copies will make it much easier to replace any documents that are stolen or lost. The Department of Homeland Security (DHS) allows individuals to legally remain in the United States for 30 days after the training program end date as indicated on their DS-2019 form (Certificate of Eligibility). Our mission is to enrich minds, advance global skills, build careers, and connect lives through international exchange. Sólo es posible realizar la solicitud después de obtener un “Certificate of Eligibility” (formulario DS-2019), que solo puede ser otorgado por una organización oficialmente designada como Exchange Visitor Program Sponsor, como lo es Cultural Vistas. J-2 dependents may enter the US at the same time as the J-1, or after the J-1 has arrived in the United States. The application for the J‐1 Visa can only be made once the Certificate of Eligibility has been issued, and application must be made through a U.S. Embassy or Consulate overseas (preferably in the applicant’s home country). Washington Participants can be added to their host employer’s payroll without a Social Security number. Trainees are eligible for additional training programs after a period of at least two years residency outside the United States following their initial training program. You must also submit to a digital finger or retinal scan for documentation purposes. The Form DS‐2019 is the document that confirms that participants are in the United States legally on a J‐1 Visa, and entitled to be at a workplace on a J‐1 program. Participants must give their host employer their Social Security number as soon as they know it. However, it is left up to the participant to be the proactive learner. However, as the visa sponsor, only Cultural Vistas can make a decision on a change in training location. There are 15 categories of the J‐1 Visa, one of which is the intern category. Just follow up with Cultural Vistas. Washington, DC 20005, Berlin Co-operative Education has two preferred sponsoring agencies, Cultural Vistas and Intrax. If a participant plans to remain in the United States for the additional 30 days, they should contact Cultural Vistas to secure an additional month of health insurance. If an applicant is currently in the U.S., Cultural Vistas requires applicants to return to their home country. This non-immigrant visa is used to allow foreign students and recent graduates to train with a U.S.‐based host organization for up to 12 months. No. The J-1 Exchange Visitor Program provides countless ways for individuals around the world to gain hands-on professional experience in their chosen academic or occupational field while deepening their understanding of American culture. Upon returning to the United States, visitors will either receive a hard copy of their I-94 or an admission stamp in their passport, and immediate access to an electronic record that will be generated upon reentry into the U.S. Participants should immediately contact the nearest embassy or consulate of their country of citizenship located in the U.S. to inquire about applying for a replacement passport. These documents will be shipped to you via expedited carrier, at which point you may schedule and attend your visa interview at a U.S. consulate or embassy. U.S. organizations are not legally required to offer their employees any leave with pay, including vacation and sick time. Please first contact Cultural Vistas to make sure that your exchange visitor is eligible for an extension. A version of this blog post was originally published on the Cultural Vistas Blog J-1 exchange visitors are taking some time to tell us how the Exchange Visitor Program changed their perspectives about America. Das DS-2019 kann wiederum nur von einem offiziell akkreditierten Exchange Visitor Program Sponsor wie Cultural Vistas ausgestellt werden – die Bewerbung zum J-1 Visum muss also immer über einen Visa Sponsor laufen. The J‐1 Visa is a non‐immigrant visa, which means that applicants must show ties to his or her home country. By SunJeong Lee, Client Relations Officer, Cultural Vistas This story was originally published on the Cultural Vistas Blog Recently, exchange visitors were asked how their perceptions of America had changed after living, working, studying, and traveling in the United States for their J-1 exchange program. Anyone who remains in the United States beyond their legal status, even for one day, is subject to stiff penalties if the individual ever wants to return to the United States. There are 15 categories of the J-1 Visa, of which Cultural Vistas is a designated program sponsor for three: Intern, Teacher, and Trainee exchanges. For information on how to request an extension, please contact Cultural Vistas by email at [email protected]. They will need to travel to the local office of the Social Security Administration (SSA). For more information, contact [email protected]. Therefore, participants should not expect any more than two weeks of vacation during their program period in the United States. Be sure to get a receipt or confirmation of your application while you are at the Social Security Administration Office. Cultural Vistas has been designated as an Exchange Visitor Program sponsor by the U.S. Department of State which means that Cultural Vistas is responsible for reviewing the participant and host organization applications to ensure that they meet the criteria established by the U.S. government for this visa. That is, participants will be eligible for paid leave only after spending a certain period of time with the host organization. Other immediate emergencies: Make sure to bring proof of identity and the Form DS‐2019. Cultural Vistas, Inc., in accordance with the Bureau of Educational and Cultural Affairs' (ECA) regulations for exchange visitors (22 CFR Part 62), requires that all participants and accompanying dependents have health and accident insurance in effect for the duration of their stay in the United States. The signature confirms that the participant continues to be sponsored by Cultural Vistas, and they should not be questioned at the border when returning. If you already have one from a previous stay in the United States, you should not apply for another one. The maximum time allowed on the J‐1 Visa for on‐the‐job training is 18 months. The participant and the phase supervisor will sign this updated form, at which time Cultural Vistas will issue an updated DS-2019, the official document needed for the participant to legally train in the U.S. for the extended program dates. Learn how our work empowers people to drive positive change in themselves, organizations, and society in our interactive annual report. You are a national or permanent resident of a country which has deemed your field of specialized knowledge or skill necessary to the development of the country, as shown on the Exchange Visitor Skills List. Please print a copy of your electronic I-94 record as soon as you reenter the United States. Participants should not leave the original of the I‐94 or the Form DS‐2019 with the customer service agent. employment is granted, it is valid for any kind of employment without limitation as to full‐time or part‐time. At Cultural Vistas, we are committed to providing rewarding and enriching exchange experiences for all of our J-1 interns, trainees, and teachers. Washington Your employer is the host, not the sponsor. All rights reserved. This non-immigrant visa is used to allow foreign nationals to train with a U.S.‐based host organization for up to 18 months. The organization will automatically deduct federal and state income taxes from the paycheck. Procedures for payment of medical treatment vary, but participants should expect to have at least some out-of-pocket costs for each medical treatment they receive. If you are unable to present them to the inspection agent, you will have significant problems entering the country. Individual experience by Cultural Vistas. J-1 visa of the United States in exchange student's passport from Thailand. Your Certificate for Eligibility for Exchange Visitors (J1) Status (DS-2019 form) must be received through a designated J-1 sponsoring agency. Each dependent will have to have his/her DS-2019 form signed by a Cultural Vistas Responsible Officer and must follow the procedures as provided for J-1 participants. There are two types of positions in the United States: “exempt” or “non‐exempt.” Anyone deemed an “exempt” employee will earn a set wage to perform a particular job, while a “non‐exempt” employee earns a wage for the actual time they work. Such an application is usually made on I‐765 form along with the appropriate application fee and a statement of family expenses. It is very important to comply with this regulation. By validating the DS-2019 form for travel, Cultural Vistas confirms that the participant will continue to be sponsored while abroad and may reenter the United States upon return. In return, we will provide you with additional information on how to obtain a travel validation and answer any questions you may have about the instructions below. As applicants are entering the United States for on‐the‐job training in a specific field at a specific location, they will not be able to change training locations. Your host company will need your Social Security Number in order to add you to payroll; you may also need it to open a bank account, rent an apartment, or apply for a driver’s license. The signature is valid for one year. Please note that pregnancy is not covered by the Cultural Vistas health insurance policy. For both trainees and interns, additional training and internship programs must address the development of more advanced skills or a different field of expertise. As a designated Exchange Visitor Visa Program sponsor, we are required to document the international travel of our participants. Das J-1 Visum kann allerdings erst nach Erhalt des „Certificate of Eligibility“ (DS-2019) beantragt werden. Anticipating Costs 5. We ask that you please complete these required surveys in a timely manner upon request. The determination is based upon the position, not the individual. You must have a valid multiple entry visa in your passport to re‐enter the United States. Participants must give their host organization their Social Security Number as soon as they receive it. Interns may participate in additional internship programs as long as they maintain student status or begin a new internship program within 12 months of graduation. As a guide, in the United States, new employees typically earn one to two weeks of vacation in their first year of employment. Une fois le programme approuvé, Cultural Vistas Inc. fournira les documents nécessaires pour le visa (dont DS-2019). Trainees are eligible for additional training programs after a period of at least two years residency outside the United States following their initial training program. If permission for the Cultural Vistas and Overseas Study Internship Team (OSIT) will provide detailed instructions upon your acceptance to the program. What does it indicate? No. This is to ensure that you have not brought any illegal or undeclared items into the United States. They will be asked to pay a fee to replace a lost I‐94 card. Participants must file both a federal income tax return and a state income tax return (if there is a state income tax). Our mission is to enrich minds, advance global skills, build careers, and connect lives through international exchange. As an Exchange Visitor Program sponsor, Cultural Vistas is responsible for administering exchange programs in compliance with the U.S. Department of State’s public diplomacy goals and visa requirements. Participants can be added to their host organization’s payroll without a Social Security Number. Tourists visa requirements vary based on citizenship, participants should consult the Department of State website for details. It was developed to expose individuals from around the world to the culture and institutions of the United States and to foster a better understanding between nations on a variety of issues through educational and cultural exchange programs. Participants who do not have a Social Security number will need to apply for one in order to be added to the host employer’s payroll. They can show the receipt of having applied for the card, and the host organization will be able to use a “dummy number” to enroll them on the payroll until they get their number. Participants can find address information by searching the Social Security website. Note that the J-1 Visa is only valid for the United States therefore it is important for participants to make sure they can enter Canada or Mexico without a visa. Participants will likely be asked to take a number and wait for the number to be called. Participants who earn income from a U.S. source must pay federal, state, and local income taxes. Participants on J-1 Visas are able to travel outside of the United States for up to 30 consecutive days during their training program. Our main office line (212.497.3500) is staffed Monday to Friday between 9 am to 5 pm EST. Cultural Vistas must confirm arrival with the Department of Homeland Security (DHS) within 30 days of the date listed in line #3 of the Form DS‐2019, otherwise Cultural Vistas will be forced to withdraw sponsorship. Instead, on‐the‐job training is a less‐structured approach to developing job skills and knowledge, one that puts the responsibility of learning on the individual. Information about participants’ location of training is listed on their Form DS‐2019. These forms are available after January 1 at Internal Revenue Service (IRS) offices, at local public libraries, or from the IRS website. Participants can keep the card and show it to the border official when they return. Work permission for a J‐2 dependent expires at the same time as the authorized stay noted on the J‐1 Visa holder’s Certificate of Eligibility. During this time, the applicant should either work or attend classes related to the proposed training. An exchange visitor is subject to the two‐year home country physical presence requirement under the following conditions: Whether you are subject to this rule will be determined by the consular officer and indicated on your J Visa. The age limit for dependents is 21. Our mission is to enrich minds, advance global skills, build careers, and connect lives through international exchange. If there are any changes to your contact information at any time during your program, you must resubmit this form within ten days to comply with J-1 Visa regulations. Please note that this signature is valid for up to one year and is not necessary for travel to Mexico, Canada, and adjacent islands. Participants must file both a federal income tax return and a state income tax return (if there is a state income tax). State income tax rates vary (and some states do not have an income tax), but the federal income tax is indexed by the level of the wage. prior to applying for a Social Security Number. Participants must apply to the Department of Homeland Security’s U.S. Cultural Vistas is registered as a 501(c)(3) nonprofit organization. Substantial penalties exist for both the employer and the participant if the participant is not legally authorized to earn a wage at that employer. Participants’ passports are a valuable form of identification, and, if lost or stolen, can be used by someone else. Cultural Vistas will not issue the Form DS-2019 without having received information verifying that participants and dependents are covered by illness and accident insurance. In order to complete your travel validation for travel outside of the U.S., Canada, or Mexico, you must send your original DS-2019 to Cultural Vistas at minimum two … The resources are intended for individuals who have already accepted an offer from a U.S. host company or school, paid your fees, and received your J-1 Visa from a U.S. Embassy or Consulate. These returns must be filed by April 15 for each year they earn income in the United States. The student clause is not country specific. The Certificate of Eligibility is the document that entitles and authorizes the exchange visitor participant to participate in on‐the‐job learning in the United States, and to receive wages for such activity. If you do not possess such documentation, an interview will be scheduled with Cultural Vistas. While always a work in progress, many exchange visitors were […] You should expect to take on additional tasks not listed on your training plan, as flexibility is highly valued in the American workforce. Please see instructions therein for tax information. Upon approval of the participant and host organization applications, Cultural Vistas is authorized by the U.S. Department of State to issue the Certificate of Eligibility (DS‐2019) form to international exchange visitors to participate in either a training or internship. You should wait at least two days after you have confirmed your arrival with your Cultural Vistas representative and 10 days after your arrival in the U.S. before submitting a Social Security Number application. In that case, participants will be given a receipt that they have applied for a Social Security card, but that the Social Security Administration was not able to confirm their security clearance. If participants do not have a U.S. Social Security number, they will have to apply for a Social Security card. They can show the receipt of having applied for the card, and the host employer will be able to use a “dummy number” to enroll them on the payroll until they get their number. It might be useful to consider that the host organization provides the “classroom,” through the written training plan, and the tools for learning about a specific activity or industry. You should not make jokes related to these attributes. Trainees and Interns may NOT work a second job. These documents should remain in your possession throughout your travel to the United States—do not pack them in your checked luggage. J‐1 participants who wish to maintain their children’s U.S. citizenship should arrange to obtain a U.S. passport for children born in the United States prior to the end of their J‐1 program. Participants must contact Cultural Vistas here to confirm the date of arrival, and must provide Cultural Vistas with the current residential address, telephone number and e‐mail address within 5 days of arrival. All participants who plan to travel outside of the United States (not required for travel to Canada or Mexico) during their programs must send their DS-2019 Form to Cultural Vistas to be approved for travel. Visit our website regularly to be aware of these changes. Below is a compilation of helpful resources for current and approved participants. 1250 H Street NW For students and recent graduates If you are asked for a letter to confirm your current J-1 research participation, please request the letter from your employer/department at the hospital. Once your program is approved, Cultural Vistas Inc. will issue the necessary visa documents (including the DS-2019). (212) 497-3500 [email protected]. Participants who have successfully completed an internship program and no longer meet the selection criteria for internship programs have to reside outside of the United States for two years before they can apply for a training position. Cultural Vistas is constantly monitoring changes in the regulations that govern the J‐1 Visa. Participants will use either the form 1040NR-EZ or form 1040NR to file their federal tax return. JIPT is the Japanese global partner of Cultural Vistas, the only organization that can issue a DS-2019 as a legal sponsor for participants in the Train USA Program. Upon arriving in the United States, a dependent spouse who has a valid J‐2 Visa is able to apply for work authorization through U.S. It is required for tax purposes and is valid for life. Participants are able to travel outside of the United States during the training program for up to 30 consecutive days. When traveling to Canada or Mexico for less than 30 days, if the participant received an I‐94 card, participants do not surrender the I‐94 card at the border. Please see the participant health insurance page to compare plans and costs. If you don’t yet have an address, you may give the address of the hotel where you are staying. Information about forms used to file tax returns for state income taxes can be found after January 1 at local public libraries or from the state’s tax website. If financial or other conditions with the host employer change dramatically during the training program, participants must contact Cultural Vistas in order to determine if arrangements can be made to allow them to secure training at a different site. Be sure that you receive a. Participants who earn income from a U.S. source must pay federal, state, and local income taxes. Forms DS-2019 can be reprinted in SEVIS when necessary, with an appropriate explanation entered in the exchange visitor’s record. You will be required to provide the U.S. address where you will be staying. For initial entry to the US, each J-2 dependent needs his or her own DS-2019, a valid passport valid for at least six months beyond the date of expected stay, and a valid J-2 visa stamp (Canadian citizens are visa-exempt). Cultural Vistas’ designation allows it to sponsor individuals who are pursuing training in most career fields. Cultural Vistas charges a fee to extend a program and requires submission of a training plan for the extension period of the program.   Accessibility   |   Legal   |   Privacy Policy   |   Secure File Transfer. Please note that the participant cannot remain on the payroll of his or her host employer beyond the last day of the training program that is noted on the Form DS‐2019. 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